We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.
The Finance Project Coordinator provides administrative, scheduling, documentation, reporting, and coordination support for Finance initiatives across digital and non-digital work. This role works under the direction of PMO leadership, project managers, or senior delivery team members to support organized meetings, timely follow-up, accurate project records, tracker maintenance, financial reporting inputs, and project repositories. This role does not own project delivery, project decisions, budget management, or direct stakeholder management responsibilities.
Responsibilities:
Project Planning Support
• Maintain assigned project planning materials, schedules, calendars, meeting materials, and project records based on direction from project leadership.
• Support updates to project planning materials and schedules based on direction from project leadership.
• Support project teams with administrative coordination, document organization, and repository maintenance.
• Support keeping planning materials and documentation current, organized, and accurate.
Project Coordination
• Coordinate meeting logistics, including scheduling, agendas, meeting materials, attendance support, meeting notes, action items, and follow-ups.
• Maintain action item trackers and follow up with owners on upcoming or overdue items based on direction from project leadership.
• Support project onboarding and access coordination, including maintaining project team lists and coordinating access to approved project tools and repositories.
• Attend assigned project or PMO meetings with PMO leadership or project managers to listen for key updates, decisions, action items, and follow-ups, and update approved trackers or documentation based on meeting outcomes and PM/PMO direction.
Administrative and Documentation Support
• Create, update, and maintain project documentation, trackers, logs, and project records as directed.
• Maintain project repositories, file organization, documentation version control, and approved project folders.
• Collect required information and inputs from internal teams, vendors, or project team members to support assigned administrative activities.
• Support preparation, formatting, and distribution of approved project communications, meeting materials, and documentation.
• Support updates to PMO templates, trackers, and process documentation as directed.
Project Reporting Support
• Compile project status information from project managers, project team members, and approved project sources.
• Prepare draft project status reporting materials and meeting updates for review by PMO leadership or project managers.
• Assist in maintaining assigned project or PMO trackers by updating information based on approved inputs and direction.
• Capture and enter financial tracking updates and financial reporting inputs in established templates or tools based on approved inputs, meeting discussions, and direction from PMO leadership or project managers.
• Follow up on missing, incomplete, or outdated status inputs as directed.
• Gather or organize documentation for audits and information requests as directed.
EDUCATION/CERTIFICATIONS
• Associate’s degree or equivalent work experience. (Required).
TECHNICAL/SOFT SKILLS
• Strong Microsoft Office skills. (Required).
• Ability to communicate effectively both verbally and in writing with team members and managers. (Required).
• Effective organization and time management skills, including the ability to organize information and manage multiple tasks and deadlines. (Required).
• Experience maintaining documentation, schedules, trackers, meeting notes, and administrative records. (Required).
• Familiarity with project management tools, systems, and reporting practices. (Preferred).
• Strong attention to detail and accuracy in data entry and documentation. (Required).
EXPERIENCE
• 2+ years of experience supporting projects, programs, teams, business operations, or administrative coordination. (Required).
• Experience performing administrative support activities, such as scheduling, documentation, meeting coordination, reporting support, or follow-up tracking. (Required).
• Experience working in a PMO, operations, technology, or business transformation team. (Preferred).
• Experience using Microsoft Office tools, including Excel, PowerPoint, Outlook, SharePoint, OneNote, Project, and Copilot. (Required)
• Smartsheet experience. (Preferred).
At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits https://rsmus.com/careers/el-salvador.html.
RSM does not tolerate discrimination and/or harassment based on race; colour; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the Salvadoran Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable provincial employment legislation.
Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please send us an email at careers@rsmus.com.
About RSM
RSM is a leading global network of assurance, tax and consulting advisors focused on helping businesses navigate change and realize their full potential. With more than 56,000 professionals across more than 120 countries, RSM combines global reach with a distinctly client-centric approach, taking the time to understand each organization’s unique challenges, ambitions and opportunities.
At the heart of RSM’s model is a simple belief: clients need more than technical expertise. They need advisors who understand their business, anticipate what’s ahead and help them move forward with confidence. This commitment to delivering a personalized experience, grounded in deep industry and business knowledge, is reflected in RSM’s promise to instill confidence in a world of change.
RSM US LLP, a member of the global RSM network, brings this approach to the U.S. middle market. As the fifth-largest accounting firm in the United States, RSM US has grown from its founding in 1926 to more than 21,000 professionals serving clients across 119 locations in the US, Canada, the UK, and Ireland with additional offices across its international footprint.
Together, RSM’s scale, specialized expertise and understanding of the middle market position the firm to help clients address today’s most pressing challenges while building for what comes next.
Military Support
VALOR (Veterans and Allies Leading Outreach) is RSM’s employee network group dedicated to strengthening the recruitment, retention, development and success of veterans, active and reserve military members, military spouses, families and allies. Through connection, advocacy and professional development, VALOR creates a community where military-connected professionals can build meaningful relationships, advance their careers and bring the unique skills and experiences gained through service to RSM and its clients.
VALOR champions the continued growth and success of its members by connecting them to resources, mentorship, networking and leadership opportunities across RSM. Members share career and military-related resources, advocate for one another and provide a strong network of support, including for colleagues continuing to serve when military commitments or deployments take them away from the workplace.
Beyond RSM, VALOR extends its impact into local communities and the broader military-connected ecosystem through regional and national strategic business alliances, events and initiatives. These efforts create opportunities for professional development, leadership growth, networking, business development and community engagement, while helping RSM attract and retain exceptional military-connected talent.
At its core, VALOR is about turning the strengths of military service into lasting impact for our people, our clients and the communities we serve.
Internships and RSM Excellence Academy
At RSM, you’ll be valued as an individual while interning with our firm. We recognize your accomplishments and unique potential, and mentor you as a future leader. By working directly with RSM professionals and leaders, you’ll move quickly along the learning curve to jump-start your career in accounting, consulting, tax, or operations.
Internships include orientation and training where interns will be prepared to work in client service through a combination of formal and informal training. Interns will receive hands-on experience working with a variety of clients, while teaming up with RSM colleagues and leaders. RSM will provide interns with lunch-and-learn workshops, sporting events, and community service projects. Interns will gather with their peers and co-workers to develop both personally and professionally. Interns will be paired with both a navigator and a career advisor to help transition into their new role. The navigator is a peer aligned with you to help with questions. The career advisor ensures your experience meets your expectations and that you’re doing the right things to work toward that job offer.
The RSM Excellence Academy consists of a three-day summer leadership conference with a stipend and the opportunity to participate in an internship with RSM during the following summer. The Excellence Academy is open to all qualified students who are three years from graduation. The Excellence Academy is designed to align with RSM’s strategic pillar of driving an unrivaled, inclusive culture and talent experience. We recognize efforts of inclusivity and intend to develop outstanding business, accounting, and technology students for internships and full-time employment. Participants will have an opportunity to build relationships that will assist them in their educational and career development. We hope that this experience will provide students with an overall understanding of the professional services industry, RSM’s culture, and the advantages of working in the middle market.